Step #1: If needed, delegate this responsibility to someone else in your area.
While Department Chairs / Unit Directors are responsible for maintaining the lists of Graduate Faculty and Doctoral Advisors for their area, they can delegate this responsibility to someone else. When you add a delegate, they will receive an email message notifying them that they have been assigned this responsibility and be granted access to all of the departments/programs that you are responsible for. To add a delegate:

1. Navigate to the Graduate Faculty and Doctoral Advisors Sharepoint list. Login to Office365 with your UWM credentials if prompted.
2. Ensure that you don’t have any rows selected in the list.
3. Click “Add Record” at the top of the page.
4. Click on the “Add Designee” tab in the form on the right.
5. Enter the UWM email address of the person who will be entering/verifying Graduate Faculty and Doctoral Advisors
6. Click “SAVE” at the top of the page.

Step #2: Remove any Graduate Faculty / Doctoral Advisors from the previous year’s list.
Note: If a faculty member was both Graduate Faculty and a Doctoral Advisor and need to be removed from one (but not both) roles, do NOT delete them from the list. You can change their roles in step #4 below.

1. Navigate to the Graduate Faculty and Doctoral Advisors Sharepoint list. Login to Office365 with your UWM credentials if prompted.
2. Click on the row you wish to remove to select it.
3. Click “DELETE” at the top of the page.
4. Repeat for any other faculty that need to be removed from the lists.

Step #3: Verify Graduate Faculty / Doctoral Advisors continuing for the current year.

1. Navigate to the Graduate Faculty and Doctoral Advisors Sharepoint list. Login to Office365 with your UWM credentials if prompted.
2. Select the first record in the list.
3. Click “Edit” at the top of the page.
4. Ensure that the faculty’s Email, Last Name, First Name, Graduate Faculty School/College, and Graduate Faculty Department are correct.
5. Verify/Enter the Home Department of the Graduate Faculty / Doctoral Advisor.
6. Verify the Job Title, highest Degree awarded, and awarding University.
7. (Optional) Enter the Concentration of the faculty member. This could be a sub-department (Athletic Training, Physical Therapy), a language taught (Chinese, German), or other specialty (Pediatrics, Gynecology).
8. Click the sliders to the right to indicate whether the faculty member is Graduate Faulty, a Doctoral Advisor, or both.
9. Verify/Enter the full address for faculty’s departmental web page
10. (Optional) Enter any notes, as needed.
11. Check “Verified for Current Academic Year”.
12. Click “SAVE” at the top of the page.
13. Click the right-arrow at the top of the form to move to the next record and repeat the process for all remaining faculty members.

Step #4: Add any new Graduate Faculty / Doctoral Advisors for the current year.

1. Navigate to the Graduate Faculty and Doctoral Advisors Sharepoint list. Login to Office365 with your UWM credentials if prompted.
2. Ensure that you don’t have any rows selected in the list.
3. Click “Add Record” at the top of the page.
4. Enter the full UWM/MCW email address of the faculty.
5. Enter the Last Name and First Name of the faculty.
6. Select the School/College for which this person is Graduate Faculty and/or a Doctoral Advisor.
7. Select the Department for which this person is Graduate Faculty and/or a Doctoral Advisor.
8. Select the Home Department of the Graduate Faculty / Doctoral Advisor.
9. Select the Job Title and highest Degree received.
10. Enter the University from which the highest degree was awarded.
11. (Optional) Enter the Concentration of the faculty member. This could be a sub-department (Athletic Training, Physical Therapy), a language taught (Chinese, German), or other specialty (Pediatrics, Gynecology).
12. Click the sliders to the right to indicate whether the faculty member is Graduate Faulty, a Doctoral Advisor, or both.
13. Enter the full address for faculty’s departmental web page
14. (Optional) Enter any notes, as needed.
15. Ensure that “Verified for Current Academic Year” is checked.
16. Click “SAVE” at the top of the page.
17. Close the form by clicking the “X” in the upper-right.
18. Repeat for any other faculty that need to be added to the lists.