Step #1: If needed, delegate this responsibility to someone else in your area.
While Department Chairs / Unit Directors are responsible for maintaining the lists of Graduate Faculty and Doctoral Advisors for their area, they can delegate this responsibility to someone else. When you add a delegate, they will receive an email message notifying them that they have been assigned this responsibility and be granted access to all of the departments/programs that you are responsible for. To add a delegate:
- Navigate to the Graduate Faculty and Doctoral Advisors Sharepoint list. Login to Office365 with your UWM credentials if prompted.
- Ensure that you don’t have any rows selected in the list.
- Click “Add Record” at the top of the page.
- Click on the “Add Designee” tab in the form on the right.
- Enter the UWM email address of the person who will be entering/verifying Graduate Faculty and Doctoral Advisors
- Click “SAVE” at the top of the page.

Step #2: Remove any Graduate Faculty / Doctoral Advisors from the previous year’s list.
Note: If a faculty member was both Graduate Faculty and a Doctoral Advisor and need to be removed from one (but not both) roles, do NOT delete them from the list. You can change their roles in step #4 below.
- Navigate to the Graduate Faculty and Doctoral Advisors Sharepoint list. Login to Office365 with your UWM credentials if prompted.
- Click on the row you wish to remove to select it.
- Click “DELETE” at the top of the page.
- Repeat for any other faculty that need to be removed from the lists.

Step #3: Verify Graduate Faculty / Doctoral Advisors continuing for the current year.
- Navigate to the Graduate Faculty and Doctoral Advisors Sharepoint list. Login to Office365 with your UWM credentials if prompted.
- Select the first record in the list.
- Click “Edit” at the top of the page.
- Ensure that the faculty’s Email, Last Name, First Name, Graduate Faculty School/College, and Graduate Faculty Department are correct.
- Verify/Enter the Home Department of the Graduate Faculty / Doctoral Advisor.
- Verify the Job Title, highest Degree awarded, and awarding University.
- (Optional) Enter the Concentration of the faculty member. This could be a sub-department (Athletic Training, Physical Therapy), a language taught (Chinese, German), or other specialty (Pediatrics, Gynecology).
- Click the sliders to the right to indicate whether the faculty member is Graduate Faulty, a Doctoral Advisor, or both.
- Verify/Enter the full address for faculty’s departmental web page
- (Optional) Enter any notes, as needed.
- Check “Verified for Current Academic Year”.
- Click “SAVE” at the top of the page.
- Click the right-arrow at the top of the form to move to the next record and repeat the process for all remaining faculty members.

Step #4: Add any new Graduate Faculty / Doctoral Advisors for the current year.
- Navigate to the Graduate Faculty and Doctoral Advisors Sharepoint list. Login to Office365 with your UWM credentials if prompted.
- Ensure that you don’t have any rows selected in the list.
- Click “Add Record” at the top of the page.
- Enter the full UWM/MCW email address of the faculty.
- Enter the Last Name and First Name of the faculty.
- Select the School/College for which this person is Graduate Faculty and/or a Doctoral Advisor.
- Select the Department for which this person is Graduate Faculty and/or a Doctoral Advisor.
- Select the Home Department of the Graduate Faculty / Doctoral Advisor.
- Select the Job Title and highest Degree received.
- Enter the University from which the highest degree was awarded.
- (Optional) Enter the Concentration of the faculty member. This could be a sub-department (Athletic Training, Physical Therapy), a language taught (Chinese, German), or other specialty (Pediatrics, Gynecology).
- Click the sliders to the right to indicate whether the faculty member is Graduate Faulty, a Doctoral Advisor, or both.
- Enter the full address for faculty’s departmental web page
- (Optional) Enter any notes, as needed.
- Ensure that “Verified for Current Academic Year” is checked.
- Click “SAVE” at the top of the page.
- Close the form by clicking the “X” in the upper-right.
- Repeat for any other faculty that need to be added to the lists.
